Our Bylaws

  


ARTICLE I: NAME, DESCRIPTION & PURPOSE 

Section 1: The name of the organization shall be Gold Hill Elementary School PTO. The PTO is located at Gold Hill Elementary School, 1000 Dave Gibson Blvd, Fort Mill, SC. 29708.

 

Section 2: The PTO is a nonprofit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501c3 of the Internal Revenue Code.

 

Section 3: The purpose of the PTO is to enhance and support the educational experience at Gold Hill Elementary School, to develop a closer connection between school and home by encouraging parent involvement, and to improve the environment at Gold Hill Elementary School through volunteer and financial support.

 

ARTICLE II: MEMBERSHIP

Section 1:  Membership to the PTO shall be automatically open, without discrimination, to any parent, guardian, or other adult standing in loco parents for a student at the school. The school administration and any teacher employed at the school may be a member. All members have voting rights.

Section 2:   Dues will be established by the executive board. ach member of the PTO shall pay annual dues of $6/individual and $10/family membership. Members have voting privileges, one vote per individual membership and two per family membership.

 

ARTICLE III: OFFICERS

Section 1: EXECUTIVE BOARD—The Executive Board shall consist of the following officers: Co President (2), Vice President of Fundraising (1), Vice President of Hospitality (1), Secretary (1), Communications Director (1), and Treasurer (1).

 

Section 2: TERM OF OFFICE—Officers shall serve on the executive board beginning uly 1 and ending June 30 of the following year and shall serve two consecutive years. Presidents must serve at least one term on the executive board holding another officer position. No officer may be eligible to serve more than two consecutive terms in the same office unless no other candidate runs for said position. lections of Executive Board will take place in April.  

 

Section 3: QUALIFICATIONS—Any PTO member in good standing may become an officer of the PTO.

 

Section 4: DUTIES

 

Executive Board: Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, and present a yearly budget at the first PTO meeting of the school year. Attends all general PTO meetings and Executive Board meetings. In addition to the treasurer, two other executive board members shall be account holders, who cannot be employed by the Fort Mill School District. 

 

Co-Presidents (2): Presides at general PTO meetings, executive board meetings, and administrative meetings. Serves as the official representative of the PTO and oversees all committee systems, sponsorships, fundraising, and PTO sponsored events. Each Co-President shall be responsible for committees and attend committee meetings for which they are designated. Shall have responsibility of administrative liaison and major fundraising events. 

 

Vice President of Fundraising(1): Oversees all fundraising programs for the PTO, including the major fundraiser; i.e. Read-a-thon. Plans and executes all sponsorships for the PTO, manages community donations and collaborates with committee chairs,  assists the Co-Presidents, and assists with PTO sponsored events.

 

Vice President of Hospitality (1): Oversees all hospitality events for the PTO, including Back-to-School Breakfast, Holiday Luncheon, and End-of-the-Year Luncheon. Plans and executes all monthly Teacher/Staff birthday treats, Duty-free lunch, and the Hospitality Cart, assists the Co-Presidents, and assists with PTO sponsored events.

 

Secretary (1): Records and distributes minutes of all executive board meetings and all general PTO meetings, prepares agendas for official PTO meetings, and holds historical records for the PTO. Manages the official PTO email account and ensures timely communication. Schedules and executes the Spirit Rock and Angel Tree. In absence of the secretary, the Communications Director will attend and record meeting minutes.

 

Communications Director (1): Manages communications and marketing for the PTO, including, but not limited to PTO social media, website, electronic sign, newsletter, neighborhood liaisons,  etc. In absence of secretary, the Communications Director will attend and record meeting minutes.

 

Treasurer (1): Serves as custodian of the PTO’s finances, collects revenue, pays authorized expenses, follows all financial policies n accordance with the Fort Mill School District, holds all financial records, and reports current budget at general PTO meetings. Attends annual district financial meeting and cannot be employed by the Fort Mill School District. 

 

Section 5: BOARD MEETINGS—The Executive Board shall meet bi-monthly during the school year, or at the discretion of the Co-Presidents.

 

Section 6: REMOVAL—An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.

 

Section 7: VACANCY—If a vacancy occurs on the Executive Board, the Co-Presidents shall appoint a PTO member to fill the vacancy for the remainder of the officer’s term.

 

ARTICLE IV: COMMITTEE MEMBERS

Section 1: COMMITTEE CHAIRS: Committee chairs shall consist of: Membership, Spirit Nights, Free Money Programs, Garden and Outdoor Beautification, Room Parent Coordinator, Cultural Arts, Indoor Displays, Read-a-Thon, Carnival, Spirit Wear, Daddy/Daughter Dance, Mother/Son Night, and Family Fun Night.

 

Section 2: ATTENDANCE: All Committee Chairs are required to attend PTO Meetings and report to their appointed Executive Board Member. Each Committee Member will be a Member of the PTO. Each Committee Chair must submit a plan of work and shall undertake no plan of work without their appointed Executive Board Member approval.

 

Section 3: MATERIALS: All materials must be submitted to the Executive Board for approval..

 

Sections 4: NOMINATION: Committee chairs shall be nominated and approved by the Executive Board for a term of one year. Each Committee Chair shall execute their job description fully. Failure to do so can result in removal of position with Executive Board approval.

 

ARTICLE V: MEETINGS

Section 1: GENERAL PTO MEETINGS—General PTO meetings shall be held to conduct the business of the PTO. Meetings shall be held monthly during the school year or at the discretion of the Executive Board. The first PTO meeting is held to vote to approve the operating budget and Bylaws for the current school year. "

Section 2: VOTING—Each member in attendance at a PTO meeting is eligible to vote, one vote per individual membership and two per family membership. Absentee and proxy votes are not allowed.

 

Section 3: QUORUM—Seven (7) members of the PTO present and voting constitute quorum for the purpose of voting.

 

ARTICLE VI: FINANCIAL POLICIES

Section 1: FISCAL YEAR—The fiscal year of the PTO begins July 1 and ends June 30 of the following year.

 

Section 2: BANKING—All funds shall be kept in a checking/savings account in the name of Gold Hill Elementary School PTO, requiring two signatures of the account holders and held at a local financial institution. Financial District guidelines are expected.

 

Section 3: REPORTING—All financial activity shall be recorded in a computer-based or manual accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. The executive board shall arrange an independent review of its financial records each quarter consisting of 2 PTO members not affiliated with the current Executive Board.

 

Section 4: The Executive Board can approve by majority vote, the unbudgeted expenditures of no more than $1000. If the unbudgeted expenditure is more than $1000, a vote will be opened up to the membership at the next PTO meeting for majority approval. The Executive Board may approve by majority vote to change allocation of funds in the approved budget. If majority vote is not achieved, the vote is opened up to general membership at the next PTO meeting for majority approval.

 

Section 5: ENDING BALANCE—The organization shall leave a minimum of $10,000 in the treasury at the end of each fiscal year.

 

Section 6: CONTRACTS—Authority to sign contracts is limited to a Co-President and another executive board member.

 

ARTICLE VII: BYLAWS AMENDMENTS

Amendments to the bylaws may be proposed by any PTO member. Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting. Majority approval of all members present and voting is required to adopt an amendment to the bylaws.

 

ARTICLE VII: DISSOLUTION

 

In the event of dissolution of the PTO, any funds remaining shall be donated to Gold Hill Elementary School.

 

ARTICLE VIII: PARLIAMENTARY AUTHORITY

 

The authority for this organization shall be Robert’s Rules of Order Newly Revised.

 

These bylaws were adopted and approved by the Gold Hill Elementary School PTO

 

Co President Signature: _____________________________Date: _____________

Co President Signature: _____________________________Date: _____________

Vice President Signature: ____________________________ Date: ____________

Vice President Signature: ____________________________ Date: ____________

Secretary Signature: ________________________________ Date: ____________

Communications Director: ___________________________ Date: _____________

Treasurer Signature: ________________________________ Date: ____________